Executive Assistant

Would you thrive in a dynamic mission-led company that is driven by a common purpose and goal?

Are you a super-efficient and highly organised Executive Assistant who can support a highly ambitious growing business?

If so, then we’d love to hear from you!

How we see the role

The mission of the role:

At ECO Surv, your role is pivotal to the functioning of the business and its key stakeholders.

You will be the point of contact for many internal and external stakeholders, weaving your magic through email responses, diary management, ensuring the office space is amazing for our team and customers and so much more. You will be the right-hand person to our two directors, as well as our Finance Manager who will rely on you to be efficient, effective and proactive.

Key tasks include:

• First point of contact for CEO, supporting all aspects of their daily routine.
• Provide clear and effective communication by phone, email and other means with clients and internal colleagues to handle ad-hoc tasks.
• Be in charge and deal with incoming emails and post, often corresponding on behalf of the CEO and assist with inbox clearance.
• Organise meetings, prepare agendas and take actions and minutes when required.
• Follow up and manage deadlines for the completion of meeting actions on behalf of the CEO, both with teams across the business and with third parties, including meeting attendance as and when required by the CEO and including various weekly scheduled meetings.
• Systematically manage the CEO’s schedule including meetings, work and personal appointments.
• Assist with producing and posting social media content, building the CEO’s personal brand.
• Manage income and expenditure for the CEO.
• Support the Finance Manager through liaising with suppliers, making payments, logging invoices, and maintaining a filing system.
• Make travel and hotel arrangements.
• Manage client visits, meeting and greeting, setting up meeting rooms and organising hospitality.
• Prepare reports, briefing papers and presentations and liaise with wider teams to complete tasks.
• Assist with personal errands on an ad-hoc basis.
• Oversee projects and tasks, on behalf of the CEO, following up on actions through to completion.
• Devise and maintain office systems, including data management and filing.
• Liaise with various third parties including investors, stakeholders and business teams.
• Take care of day-to-day office operations, including managing supplies, equipment and facilities for the wider business.
• Support with Company culture via events and socials organisation.
• Assist with general admin (marketing, people and culture, recruitment, onboarding etc.)
• Carry out background and web research and present findings.
• Support on all H&S initiatives across the Company.
• Protect the CEO’s time at all costs and help buy back time.

Do you have…

• A high level of organisation, methodical mindset and excellent attention to detail.
• Strong communication skills, both verbal and written.
• Able to be discrete and professional with the ability to work in complete confidence.
• A proactive approach and able to work on own initiative.
• An ability to think ahead and anticipate needs before they arise.
• Excellent interpersonal skills and able to work with a wide variety of contacts.
• A mature approach with the ability to work unsupervised.
• An ability to work under pressure, with competing demands, often to tight deadlines.
• Advanced Microsoft Office skills including Word, Excel, PowerPoint.
• Strong numeracy and literacy skills.
• Proficient typing and audio typing skills.
• An ability to be flexible in terms of working hours to support the needs of the business.

You will be the perfect fit for ECO Surv if you are…

• A genuine team player
• Positive with a can-do attitude
• Hard-working, results driven and own it
• Self-motivated and love to solve problems
• Humble – work without ego
• Ambitious and driven
• Someone who takes pride in their work